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UK-Burton upon Trent: Repair and maintenance services of building installations.
Section I: Contracting Authority
I.1) Name and addresses
East Staffordshire Borough Council
The Maltsters, Wetmore Road, Burton upon Trent, DE14 1LA, United Kingdom
Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
Main Address: www.eaststaffsbc.gov.uk, Address of the buyer profile: http://eaststaffbc.g2b.info/index.htm
NUTS Code: UKG2
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Repair-and-maintenance-services-of-building-installations./2464RJ6TRA
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Repair, Adaption and Maintenance Services of Buildings
Reference Number: Not provided
II.1.2) Main CPV Code:
50700000 - Repair and maintenance services of building installations.

II.1.3) Type of contract: WORKS
II.1.4) Short description: East Staffordshire Borough Council seek to engage a Contractor to undertake works to repair, maintain and adapt Council owned buildings and private dwellings.

The proposed Contract is for an initial period of three (3) years with the option to extend for up to a further two (2) years.

The works will be split into two categories. The first category is for disabled facility adaptions to dwellings across East Staffordshire and the second is general building maintenance and repairs to Council owned buildings.
II.1.5) Estimated total value:
Value excluding VAT: 4,500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKG2 Shropshire and Staffordshire

II.2.4) Description of procurement: East Staffordshire Borough Council seek to engage a Contractor to undertake works to repair, maintain and adapt Council owned buildings and private dwellings.

The proposed Contract is for an initial period of three (3) years with the option to extend for up to a further two (2) years.

The works will be split into two categories. The first category is for disabled facility adaptions to dwellings across East Staffordshire and the second is general building maintenance and repairs to Council owned buildings.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 4,500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals: On completion of the contract the tender will be readvertised.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
Contract Management will take place through analysis of data, consideration of performance against the KPIs and regular meetings with the Contractor.

Contract Management meetings shall take place at regular intervals between the Council and the Contractor, according to need and usage.

The Contractor shall provide data to evidence their performance against the Performance Indicators set out in Appendix 1. These are set for the first year of the contract. Data must be submitted to the Contract Manager as set out in the ¿Reporting Frequency¿ column.

The Council will analyse both the performance against and the relevance of, the Performance Indicators on an annual basis and agree with the Contractor any revisions of these in advance of the next contract year.

Additionally, the Contractor shall provide data as requested by the Contract Manager which will evidence further performance of service delivery. This data may not initially have a target figure, but may form part of the discussions and amendments to the list of Key Performance Indicators.

The Contractor shall put in place a robust quality management system that they will use for internal monitoring to ensure that the level of service delivered is as required by the Council. Details of the proposed quality Assurance System shall be provided within the tender submission.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 20/02/2018 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3

IV.2.7) Conditions for opening of tenders:
Date: 20/02/2018
Time: 12:01


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Winter 2022
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Repair-and-maintenance-services-of-building-installations./2464RJ6TRA

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2464RJ6TRA
VI.4) Procedures for review
VI.4.1) Review body:
East Staffordshire Borough Council
Burton upon Trent, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 16/01/2018

Annex A




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