East Staffordshire Borough Council - Procurement Portal

Buyer Profile

Introduction |  Organisation Details  | Contact(s) Detail
Purchase Plans | Future Tenders/Planned Procurements | 
Current Tenders/Current Procurements
Past Tenders/Awarded Procurements  | Other Information

Introduction top

Procurement is the process of acquiring works, goods or services from a third party.

East Staffordshire Borough Council is committed to providing a high quality service to meet the needs of local residents, and seeks to attain best value in everything it purchases thereby making best use of public funds. ESBC will also be looking to develop and maintain a good relationship with all suppliers from local or regional right through to national and international levels. Effective procurement, based on value for money supports the Council in achieving this vision.

This buyer profile has been designed to act as a guide for:

- Informing suppliers of any forthcoming and current opportunities for providing works, goods or services to the Council.

- Explaining how suppliers can bid for contracts.

- Providing awareness of the procedures and rules the Council must adhere to when inviting suppliers to bid for contracts.

Organisation Details top

Organisation Name: East Staffordshire Borough Council
Address: Town Hall
Town: Burton Upon Trent
PostCode: DE14 2EB
URL: www.eaststaffsbc.gov.uk

Contact(s) Details top

Position:    ESBC Procurement Team
Email:    procurement@eaststaffsbc.gov.uk

Purchase Plans top

- Description of scheduled purchases, plans, policy and practices.

Purchasing Policy/Procurement Policy

East Staffordshire Borough Council has a responsibility to manage the interface between itself and its supply base. The relationship is dynamic and constantly changing and so it is imperative for us to have a Procurement Strategy in place that manages this relationship, aggressively seeking savings, providing efficiencies and value for money, and ultimately enabling the Council to deliver excellent customer-centric services in the most cost-effective way.

However, when making any purchase, ESBC must also adhere to its Contract Procedure Rules. These Contract Procedure Rules (issued in accordance with section 135 of the 1972 Local Government Act) are intended to promote good purchasing practice and public accountability and deter corruption. They are in line with the CIPFA/Local Government Task Force Contract Procedure Rules published 2006.

Purchasing Practices/Procurement Procedures

All contracts for purchase by the Council will fall under the definition of Works, Goods or Services.

- Works : In general this will include the execution of building or engineering projects. It can range from civil engineering or construction projects right through to the installation of fixtures / fittings or work such as plastering or joinery.

- Goods : This will include contracts for the purchase, hire or installation of goods. The definition of goods is extremely broad, but will include computer software as well as utilities such as electricity or gas.

- Services : This will include any proposed public service contract. Again this is a wide ranging definition, but examples could include waste collection or recycling contracts.

The procurement process the Council is required to follow when purchasing works, goods or services is dependant upon the type and estimated value of the contract.

For contracts with an estimated value of less than 50,000, quotations will be obtained and the budget holder and relevant Head of Service will make the decision as to which supplier to award the contract to. This decision will normally be based on best value for money.

For all contracts over this 50,000 threshold, the proposed works, goods or services will be advertised as widely as possible. Potential suppliers will be asked to express their interest in applying for the contract and complete a Pre-Qualification Questionnaire (PQQ). Based on the PQQ's a short-list will be produced and potential suppliers will then be invited to tender for the contract. The tender documents will be evaluated against pre-determined criteria to find the successful candidate. Prior to contract award, all interested parties must be informed of the outcome of the tender process. A 'stand-still' period must then be allowed for debrief and objection. Unsuccessful tenderers must be debriefed if requested.

However if the estimated value of the contract is above a threshold as set by the European Union (EU), then the EU procurement procedure must be followed. All local authorities and public sector bodies are subject to EU public procurement directives that govern how it may purchase goods, works or services over a specific value. The PQQ and tender process as described above will still apply, but where the estimated contract value exceeds the EU threshold, a tender notice must be placed in the supplement to the Official Journal of the European Union (OJEU) to give all suppliers in the EU an equal opportunity to tender. A notice of the contract award must also be placed in OJEU.

Future Tenders/Planned Procurementstop

- Displays list of published Prior Information (PIN) Notices.

Current Tenders/Current Procurementstop

- Displays list of published current contract announcements, addendums, including cancellation notices.

Currently no contract information available.

Past Tenders/Awarded Procurementstop

- Displays list of published contract award announcements.

Currently no contract information available.

Other Informationtop

Currently no 'Other' information available.


Introduction |  Organisation Details  | Contact(s) Detail
Purchase Plans | Future Tenders/Planned Procurements | 
Current Tenders/Current Procurements
Past Tenders/Awarded Procurements  | Other Information